Quickly Spell Out Numbers in Word and Excel

It’s less stress on the brain

If you use a lot of numbers in Word documents and want to be able to quickly spell them out, there is an add-in for Word that allows you to do this easily.

There is a version of this add-in for Excel that installs and works the same way as the version for Word. This post shows you how to install and use the version for Word, but the steps can be applied to the version for Excel.

Both versions were tested in Microsoft Word for Windows, versions 2000, 2002(XP), 2003, 2007, and 2010.

To installPopup SpellNumber for Word, double-click on the.exefile you downloaded.

An introductory dialog box displays. ClickContinue.

A Word document opens that contains a description of the add-in and buttons for installing and uninstalling the add-in and exiting the installation. ClickInstall.

NOTE:Since this file allows you to uninstall the add-in, we recommend you keep the.exefile you downloaded, in case you decide to uninstall the add-in at some future time.

TheInstalldialog box displays. This dialog box basically warns you that you need to provide administrative permission to install the add-in and that theUser Account Controldialog box will display. ClickOK.

TheUser Account Controldialog box displays, only if yourUser Account Controlsettings are set to a level that requires it. ClickYes, if necessary, to continue.

TheInstallation as COM Add-indialog box displays. We accepted the default location for the installation and chose to install it for all users. ClickContinue.

TheLicense Agreementdisplays. Read through it and clickOKto continue.

Once the installation is finished, theInstalled with Successdialog box displays. It tells you how to access theSpellNumberadd-in within Word. ClickOK.

Open Word and type a decimal number, such as5.67. Highlight the number and right-click on the selection. SelectSpellNumberfrom the popup menu.

TheSpellNumber for Worddialog box displays. There are several options for you to customize the spelled-out number. For example, use theLetter casedrop-down list to specify how the words in the spelled-out number will be capitalized, if at all.

Use theUnit singulardrop-down list to specify how the unit will be written out, depending on what type of amount the number is meant to represent. To add more options, select theEdit suggestionsoption.

If you selected theEdit suggestionsoption, theEdit Suggestionsdialog box displays. Add more options in the edit box, separating each option by a semicolon (;). At least, the “percent” option is required plus one other option.

To access additional options, click theMore optionsbutton.

TheUnit pluraldrop-down list is similar to theUnit singulardrop-down list, allowing you to specify how the plural unit for the amount entered should be written out. If you want to write out “one thousand” for 1000, rather than just “thousand,” selectTruefrom the‘One thousand’drop-down list.

To insert commas between the thousands, hundred-thousands, etc., selectTruefrom theThousand commadrop-down list.

To copy the spelled-out number to the clipboard and close theSpellNumber for Worddialog box, click the greenOKbutton.

You can also copy the spelled-out number to the clipboard without closing the dialog box. To do this, click theCopy to Windows clipboard without closebutton. It looks like a typicalCopybutton.

To reset the options to their default settings, click theDefaultbutton.

The red square button and the four green square buttons around it allow you to specify where, in relation to the current selection in your Word document, you want to paste the spelled-out number. The red button will replace the selected text in your document. The green buttons represent the respective positions around the selected text.

We decided to applyTitle Caseto our spelled-out number using theLetter casedrop-down list and paste it below the selected text by clicking the green button below the red button.

You can also open theSpellNumber for Worddialog box without having any text selected and type the number you want to spell out directly into theNumberedit box. Then, you can choose settings and copy the number as described above.

You can useSpellNumber for Wordto copy a spelled-out number to the clipboard and paste it into any other Windows application that accepts text using theCopy to Windows clipboard without closebutton discussed earlier in this post.

Remember, the steps in this post can be applied toSpellNumber for Excel, also.

Founder of Help Desk Geek and managing editor. He began blogging in 2007 and quit his job in 2010 to blog full-time. He has over 15 years of industry experience in IT and holds several technical certifications.Read Aseem’s Full Bio

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Quickly Spell Out Numbers in Word and Excel#