How to Translate Word Docs Into Multiple Languages
Save time and effort with a few clicks
When you’re working with documentation, you might come across the need to translate part of or an entire Word Document into a different language. Luckily, there are a variety of different options to do it.
Word offers a built-in tool that you can use to translate separate sections of text, as well as a whole document, without leaving the Microsoft Word app.
Alternatively, you can also use Google Docs and various online translators to do the same. Here’s what to do when you need to translate a Word document into different languages.
How to Translate a Microsoft Word Document
There are two different ways to translate a Word document into different languages, depending on whether you only need a part of your document translated or if you’re trying to translate the entire document.
If you only need to translate part of your document, you can do it using Word’s own translator tool.
To access this tool, follow the steps below.
Word will replace the original text with the translated text. If you’re not happy with it and want to revert it back to the original text, selectUndoin the upper-left corner of the screen. You can also undo byusing the keyboard shortcutCtrl + Z (for Windows) or Cmd + Z (for Mac).
How to Translate an Entire Word Document
If you want to translate an entire document at once, or if you want to translate your document but also keep the original, Word has a tool for that as well. After the translation is finished, Word will open a new document and place the translation there. You can then save the new translated document manually as a different document.
To translate an entire document in Word to another language, follow the steps below.
Word will then open the translated text in a new document. To save the translated document, selectSavein the upper-left corner of the screen. Alternatively, selectFile>Save Asto change the name and location of the document.
Use Online Tools to Translate a Word Document
If you don’t trust Microsoft Word’s in-built feature to translate your text, you can try using one of the variousonline translation toolsand see if they give you a more accurate translation.
If you’re looking to translate your document online and preserve its original formatting, you can do it with the help of Google Docs. Even thoughGoogle Docs and Microsoft Wordare word processors that are different in many ways, you can easily use Google Docs to work with your Word documents.
Here’s how to use Google Docs’ translation tool to translate your Word document online.
You’ll see the translated document open as a new Google Docs document. If you want to revert it back to the Word format, selectFile>Download>Microsoft Word.
Translate a Word Document Using an Online Translator
One easy way to translate your Word document online is using an online translator. The list of online translators you can use is long, withGoogle Translate and Bing Translateholding the top positions.
With both of these translators you get a number of benefits, including over a hundred languages available, and the ability to translate your documents online and offline both on your smartphone and your computer.
To translate your Word document in Google Translate, follow the steps below.
You’ll see the translated text in the text box on the right side of your screen. You can then copy and paste it back into your Word document.
The web version of Bing Translate is very similar to Google Translate. So you can follow the same instructions to translate your Word document using Bing Translate.
The translated text will appear in the text box on the right. You can then copy and paste it back into your Word document.
Quickly Translate Word Docs Into Any Language
Knowing your way around Microsoft Word can help you save time and effort when working with documentation. In addition to translating your documents into any language with just a few clicks, you can also learn other useful Word tricks likeviewing your documents in full-screen, or hiding your text in Word.
What translation tools do you use when working with Word Docs? What other handy Microsoft Word tricks do you know? Share them with us in the comments section below.
Anya is a freelance technology writer. Originally from Russia, she is currently a full-time Remote Worker and Digital Nomad. With a background in Journalism, Language Studies, and Technical Translation, Anya couldn’t imagine her life and work without using modern technology on a daily basis. Always looking out for new ways to make her life and location-independent lifestyle easier, she hopes to share her experiences as a tech- and internet-addict through her writing.Read Anya’s Full Bio
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