How to Take and Insert Screenshots using OneNote
Here are a few different methods to try
As a professional blogger, I take a lot of screenshots on a daily basis. Most I use and then simply delete, but there are occasions when I need to save a screenshot for some future purpose. My main note taking app these days is OneNote and naturally I like to save my screenshots in a separate notebook there.
Depending on your version of OneNote and Windows, there are a couple of different ways you can get screenshots into your OneNote page. In this article, I’ll go through the different methods that I know of.
Add Screenshots to OneNote
The first method and the one that is located in the ribbon interface isInsert Screen Clippingoption. Click on theInserttab and you’ll see a button called Screen Clipping.
When you click on the button, OneNote will disappear and you can capture any area on the screen by using the rectangular tool. When you let go of the mouse, the screenshot will appear on the page where your cursor was located.
You’ll also notice that it says you can use the keyboard shortcutWINDOWS KEY + SHIFT + S. This will work exactly the same as pressing the screen clipping button on all versions of Windows up to the Windows 10 Fall Creators update.
In the Fall Creators Update for Windows 10, the keyboard shortcut will let you take a screenshot, but it will automatically be added to the clipboard rather than being put into your OneNote page directly. So, you’ll have to manually do a CTRL + V to paste it in.
However, there is another keyboard shortcut for Windows 10 users, which isALT + N + R. This shortcut will take your screenshot, add it to OneNote and also add the date and time the screen capture was taken.
Another way to take a screenshot and paste it into OneNote is to use the taskbar icon that shows up in the system tray. Firstly, it’s probably hidden in the extra icons section, which you can access by clicking on the up arrow.
Drag the purple icon with the scissors out from there and onto the main taskbar area. Once there, right-click on it, expandOneNote icon defaultsand chooseTake screen clipping.
Now all you have to do to take a screen clipping is click on the icon once. After you capture the screenshot, it will ask you where you want to save it.
Luckily, you can check theDon’t ask me again and always do the followingoption if you want your screenshots to go to the same place every time. If not, it might be better to chooseCopy to Clipboardand then paste the screenshot into whichever page you want.
If the OneNote icon is missing from the taskbar altogether, you have to re-enable it. You can do that by right-clicking on the taskbar and choosingTaskbar settings. Then scroll down to Notification Area and click on theSelect which icons appear on the taskbarlink.
Scroll down till you find theSend to OneNote Tooloption and turn it on.
Note that you can always take a screenshot of the entire screen by simply pressing thePrint Screenbutton on your keyboard. The screenshot will be copied to the clipboard, which you can then paste into OneNote. That’s about all the ways you can get a screenshot into OneNote, so hopefully these tips will make you more productive. Enjoy!
Founder of Help Desk Geek and managing editor. He began blogging in 2007 and quit his job in 2010 to blog full-time. He has over 15 years of industry experience in IT and holds several technical certifications.Read Aseem’s Full Bio
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