How to Share Your Screen in Microsoft Teams
Only available on the desktop app
Microsoft Teamshas a robust screen-sharing and presentation tool. You can share your entire desktop screen or a specific application in video calls or conference meetings. We’ll show you how to share your screen on Teams for Windows and macOS.
Microsoft Teams Presenter Modes Explained
Microsoft Teamshas three presenter modes:Standout,Side-by-side, andReporter. Sharing your screen with “Presenter modes” allows meeting participants to see you (the presenter) and your screen. Use presenter mode when sharing your screen in a work or school presentation.
In Standout mode, meeting participants see you or whoever’s speaking in the bottom corner of the presentation. The screen or app window you’re sharing becomes the presentation background.
This mode puts you (the presenter) and the content of your screen in a side-by-side grid layout.
Teams puts you (the presenter) and your shared screen on a custom background.
Share Your Screen in Microsoft Teams (Windows)
Microsoft Teams has two versions for Windows devices. We’ll show you how to share your screen in “Teams for Home/Small Business” and “Teams for Work/School.”
If you’re wondering about the differences, Teams for work/school has presenter modes while Teams for home/small business doesn’t.
To share an app, select the app window to proceed. Window sharing isn’t available on the Microsoft Teams Linux app—Linux users can only share their entire desktop screen.
Microsoft Teams adds a red border around your computer’s display or the app you’re sharing. You won’t see this red border on a Linux computer.
When sharing your entire screen, meeting participants see everything on your display except app and system notifications.
Pro Tip:To quickly share an app in a meeting, hover your cursor on the app icon on the taskbar and selectShare this window.
On the toolbar, you can stop presenting, switch presenter modes, and give control to another participant in the meeting.
Share Your Screen in Microsoft Teams (Mac)
On Mac computers, you must grantMicrosoft Teamsaccess to record your screen and audio to use screen-sharing in meetings.
You can also grant Teams screen recording permission from your Mac’s system settings. Head toSystem Settings(orSystem Preferences), selectPrivacy & Securityon the sidebar, and chooseScreen Recording.
Stop Sharing Your Screen in Teams
Open Teams and select theStop sharingicon to stop sharing your screen.
Alternatively, pressCtrl+Shift+Eon your keyboard to stop sharing your screen. Use theCommand+Shift+Ekeyboard shortcut to stop screen-sharing on your Mac computer.
You can selectStop presentingin the presenter toolbar to stop sharing your screen or window.
Can’t Share Your Screen in Teams? Try These Quick Fixes
Are you having trouble sharing your screen in Teams? Does Microsoft Teams display a black or blank screen when presenting in meetings? The troubleshooting methods below could fix the issue.
Screen sharing might malfunction in older versions of Microsoft Teams. Update the app to the latest version and try sharing your screen again.
Open Microsoft Teams, select thethree-dot iconnext to your profile icon/picture, and selectCheck for updates.
Wait for Teams to install available updates and selectPlease refresh nowto restart Microsoft Teams.
To update Teams for Home or Small Businesses, select thethree-dot menu icon, chooseSettings, and selectAbout Teams.
Microsoft Teams will automatically download the latest version available for your computer.
Force close and reopen Teams if the app’s screen-sharing functionality doesn’t work on your computer.
In Windows, pressCtrl+Shift+Escto open the Task Manager, right-clickMicrosoft Teams, and selectEnd task.
If you use a Mac, pressCommand+Option+Escto open the “Force Quit Applications” window. SelectMicrosoft Teamsand selectForce Quitto terminate the Microsoft Teams app.
Corrupt Microsoft Teams cache files can also lead to various problems in the app. Clear Teams cache if it crashes or fails to share your screen—deleting Teams cache won’t delete the app data. Refer to ourtutorial on clearing Microsoft Teams cachefor step-by-step instructions.
Rebooting your computer can also get Teams screen sharing functionality working correctly again. We also recommend updating your computer’s operating system to the latest version.
Share Screen in Microsoft Teams Meetings
Screen sharing in Microsoft Teams is exclusive to the desktop apps. You can’t share your screen fromTeams webor mobile (Android or iPhone) apps. However, if you’re a meeting attendee, you can view a screen-sharing presentation from any device.
Sodiq has written thousands of tutorials, guides, and explainers over the past 4 years to help people solve problems with Android, iOS, Mac, and Windows devices. He also enjoys reviewing consumer tech products (smartphones, smart home devices, accessories, etc.) and binge-watching comedy series in his spare time.Read Sodiq’s Full Bio
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