How to Rename a Hyperlink in Microsoft Outlook

Name it something useful for the recipient

When you’re composing an email inMicrosoft Outlook, you may sometimes want touse a hyperlinkto direct the recipient of the email to a certain destination. However, raw URLs can be lengthy, uninformative, and distracting.

To help with the clarity of your email, you can rename these hyperlinks to something useful for the recipient. This not only improves the readability of the email, but makes for a more targeted message delivery, as well.

You can rename the hyperlink text in an email in the Outlook desktop app relatively quickly.

The URL in the email is now renamed to the text you entered.

You can also rename a hyperlink if you use Outlook For the Web, but the process is slightly different from that of the desktop app.

The hyperlink in your email is now successfully renamed.

As you probably expected, you can also change hyperlink text in Outlook for iOS and Android.

You’ve successfully changed the link text.

Pro Tip: Add a Hyperlink to Existing Text

It’s handy that Outlook allows you to change the text of a hyperlink, but it’s often more efficient to go ahead and type out the content of the email and then insert a hyperlink into existing text once you’re done.

The process is just as easy as renaming a hyperlink. You’ll just want to highlight the text you want to turn into a hyperlink and then use the Insert Hyperlink feature in Outlook, found in the header menu for desktop and web, and for mobile, you’ll access it the exact same way you edited the hyperlink.

Improve Email Communication in Outlook

Renaming hyperlinks, whether on the desktop, web, or mobile versions,improves the clarity and professionalism of your emails. It allows you to present information in a more digestible manner, gives context to the link for the recipient, and just keeps your email a bit more tidy.

Marshall is a technical writer based in Tokyo, Japan. His bylines are found on VGKAMI, How-To Geek, PCWorld, Zapier, and many other online magazines.Read Marshall’s Full Bio

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