How to Manage or Turn off Microsoft Teams Notifications

Get rid of all the annoying distractions

Microsoft Teams is a great tool for collaboration but can also be a source of distraction. Being bombarded with notifications for every message, mention, or activity can become tiresome.

If you want to focus on your work and avoid unnecessary interruptions, you need to learn how to manage or turn off your Microsoft Teams notifications. There are a few ways you can do this, depending on whether you’re using Teams on the web, or whether you’re using the Mac or Windows client.

How to Manage Notifications in Microsoft Teams Online

If you use Microsoft Teams in your browser, you can access the notification settings by clicking on your profile picture in the top-right corner and selectingManage. Account.

In theManage Accountmenu, selectNotificationsin the left sidebar.

Here, you can adjust the following options:

You can also customize the notifications for different categories of activity, such asmentions,messages, andlikes and reactionsby pressing theEditbutton under theChatsection.

For each category, you can choose whether to receive notifications as a banner and feed (which shows up in theActivitytab), only feed (which shows up only in theActivitytab), or off (which disables notifications completely).

For example, if you want to receive notifications for chat messages only when someone mentions you or replies to your message, you can enable notifications forMentions, while switching other notifications off.

How to Manage Teams Notifications in the Windows and Mac Apps

If you use Microsoft Teams as a desktop app on Windows or Mac, you can access the notification settings by clicking on your profile picture in the top-right corner and selectingManage Account.

In theManage Accountmenu, you can customize how your notifications appear in theNotificationssection. As with the web app for Teams, these options include:

If you press theEditbutton, you’ll have the option to customize the notifications for various types of activity, includingmentions,messages,likes, andreactions.

You have the ability to specify your notification preferences for each category separately. You can choose to receive notifications as a banner and feed, which will appear in both the banner and theActivitytab.

Alternatively, you can opt for the feed-only option, which will display the notification solely in theActivity tab. Lastly, you may choose to turn off notifications entirely for a particular category by selectingOff.

How to Mute Notifications for Specific Conversations in Microsoft Teams

Sometimes, you may want to mute notifications for a specific conversation or chat that is not relevant or important to you. You can do this easily by following these steps:

Disabling notifications for a particular discussion will stop you from receiving updates for that specific conversation. However, if someone mentions you directly, you’ll still continue to receive notifications.

Using Microsoft Teams Effectively

Microsoft Teams notifications can be useful for keeping track of what’s happening in your team, but they can also be annoying and distracting if they are too frequent or irrelevant. Thanks to the steps above, you can quickly mute or manage your Microsoft Teams notifications to help you fix the problem.

Want to manage other Teams settings? You couldupdate your Teams nameif you’ve made a mistake (or prefer an alias). Don’t forget todelete a conversation in Microsoft Teamsthat you no longer need.

Keen to share your data with your colleagues in a Teams chat? You can alwaysshare your screen in Teamsto quickly make your points.

Ben Stockton is a freelance technology writer based in the United Kingdom. In a past life, Ben was a college lecturer in the UK, training teens and adults. Since leaving the classroom, Ben has taken his teaching experience and applied it to writing tech how-to guides and tutorials, specialising in Linux, Windows, and Android. He has a degree in History and a postgraduate qualification in Computing.Read Ben’s Full Bio

Welcome to Help Desk Geek- a blog full of tech tips from trusted tech experts. We have thousands of articles and guides to help you troubleshoot any issue. Our articles have been read over 150 million times since we launched in 2008.

HomeAbout UsEditorial StandardsContact UsTerms of Use

Copyright © 2008-2024 Help Desk Geek.com, LLC All Rights Reserved