How to Insert a Calendar in PowerPoint Slides

Share important dates with your audience

PowerPoint isn’t just a tool for boring, text-heavy presentations. You can use PowerPoint to share all kinds of information, whether it’s animportant video you’ve createdor a timeline for your current project.

That’s where inserting a calendar into your PowerPoint slides can prove helpful. By inserting a calendar into PowerPoint, you can set up your audience with a list of important dates you need to share in a format they’ll be familiar with (and can easily digest).

There are two easy ways you can insert a calendar in PowerPoint. You can use a pre-made PowerPoint template or manually create your own calendar using a table. We’ll explain how to use both methods below.

How to Insert a Calendar in PowerPoint Using Templates

The easiest method for creating a calendar in PowerPoint is to use a pre-made template. PowerPoint offers several templates you can use and adapt to suit your needs, with pre-applied colors and formatting.

Several calendar templates exist for PowerPoint that you can use as a starting point for your presentation. You can customize the calendar slides to add your information.

There is one major downside, however. First, you’ll need to copy slides from the template into an existing presentation. Secondly, if you have an existing presentation with a design, the template you use won’t match, and you’ll need to adapt it. Alternatively, you can manually create a template using the next steps.

To use a PowerPoint calendar template, follow these steps.

How to Manually Create a Calendar in PowerPoint

While a template is a time-saving way to insert a calendar in PowerPoint, it also has one disadvantage—it won’t match your existing slide style. If you can’t find amatching templatebut prefer to use a calendar in your presentation that fits your style, you’ll need to create one manually.

The easiest way to manually insert a calendar in PowerPoint is to use a table. The grid-like format of a table will allow you to insert a calendar with the necessary dates and information you need to share in a format your audience will instantly recognize as a calendar. You can then format the calendar to match your existing presentation.

Creating a calendar manually using a table gives you more control and flexibility over your design and content. However, completing it requires more time and effort than using a template.

To create a calendar manually using a table in PowerPoint, follow these steps.

Also, you can repeat these steps to create additional slides with tables for further calendar months that you want to insert into your presentation.

Tracking Dates in Microsoft PowerPoint

Thanks to the steps above, you can quickly insert a calendar into your PowerPoint slides. This will allow you to share important events with your audience, but you’ll need to remember to keep your slides up-to-date. UnlikeGoogle Calendar, your slide won’t update automatically—you’ll need to update it for future months and events.

Are you aPowerPoint beginner? You can do other things to get your information across quickly to your audience. For instance, you may want toconfigure the slide master in PowerPointto make changes to your entire presentation simultaneously.

Struggling with complex information in your slides? You can alsoadd audio narration to PowerPoint, allowing you to share your slides with your audience to review again later.

Ben Stockton is a freelance technology writer based in the United Kingdom. In a past life, Ben was a college lecturer in the UK, training teens and adults. Since leaving the classroom, Ben has taken his teaching experience and applied it to writing tech how-to guides and tutorials, specialising in Linux, Windows, and Android. He has a degree in History and a postgraduate qualification in Computing.Read Ben’s Full Bio

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