How to Hide Calendar Details in Microsoft Outlook
So you can keep your affairs to yourself
If you use Microsoft Outlook’s Calendar for all of your events, you may have a few that are private to you. You could have a doctor’s appointment, job interview, or something similar that’s no one else’s business.
When you share your Outlook Calendar or delegate it to someone in your office, others may be able to see events and their details by default. To keep your appointments to yourself, we’ll show you how to hide calendar details in Outlook for private events.
About Private Events in Outlook
If youshare your calendar, those Outlook users will not be able to see the details of your eventeven if they have Read sharing permissionsas long as you mark it as private.
If you delegate your calendar instead, others will not be able to see the details of private events by default unless you check the box forDelegate can see my private items. To hide those events, simply unmark that check box in the delegation permissions per your version of Outlook.
Now, let’s look at how to mark your events as private in Outlook calendar.
Hide Calendar Details in Outlook on Desktop
You can mark an event as private when you set it up in Outlook Calendar. If you forget, you can do so after the fact as well.
With your new event open in Outlook on Windows or Mac, go to either theAppointmentorMeetingtab.
Select thePrivatebutton in the Tags section of the ribbon. Complete the details for your event and chooseSave & Closeas you normally would. If you’ve already saved the event, right-click it on your calendar and choosePrivate.
You’ll then see thePrivateicon on the event in Outlook Calendar.
When someone views your private event on a shared calendar, they’ll see “Private Appointment” as the name and no details.
If they’re able to open the event, they won’t see the details there either.
Hide Calendar Details in Outlook on the Web
When you useOutlook on the web, you can make your calendar events private there as well. The process is only slightly different from the desktop version.
If you open the event pop-up, selectMore optionson the bottom right. Otherwise, you can double-click the date and time to open the event window immediately.
In the event details window, selectPrivatein the toolbar at the top. Complete the appointment or meeting details and selectSaveas normal. If you’ve already saved the event, simply open it, markPrivate, and then save it once more.
You’ll see thePrivateicon on the event in your calendar.
Like on desktop, others will see “Private Appointment” as the event name and cannot view the details.
Hide Calendar Details in Outlook on Mobile
TheOutlook mobile app on Android and iPhoneoffers the same private feature for your events.
Create your event and fill in all the details or open an existing event. Move to the bottom of the screen and turn on the toggle forPrivate. Then, save your event using thecheckmarkon the top right.
If you use the Day or 3-Day calendar view in Outlook, you’ll see thePrivateicon in the corner as well as on the event detail screen.
Just like the desktop and web versions of Outlook, no one will be able to see your event details.
Keep Your Events to Yourself
When you want to hide details for an event in Outlook Calendar, it’s easy to do on any device. You don’t have to worry about privacy settings or calendar permissions unless you have a delegate as described. Just mark the Private option and you’re good.
For more, look at how tocreate a group calendar in Outlook 365for your team.
Sandy Writtenhouse is a freelance technology writer and former Project, Department, and Program Manager. She turned her education, job experience, and love of technology into a full-time writing career. With all sorts of gadgets in her home and her hands, she seeks to help others make life easier through technology.Read Sandy’s Full Bio
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