How To Create a Group Email In Gmail and Other Hidden Features

To prevent you from drowning in emails

Everybody wants to keep their correspondence organized. We all drown in email daily. You may spend hours sorting through countless ads, reports, newsletters, and messages that pile up in your Gmail account.

You can choose your own way of dealing with those, but we recommend investing some time and effort into mastering “the king of Email”. Gmail actually comes with a variety of functions that not everyone knows about. With new features rolling out all the time, it can be hard to prioritize and keep up.

In this article, we hand-picked some of the most useful hidden Gmail features that you may have missed. Learning how to use them will help you bring more structure into your email communication. Let’s get started with how to create a group email in Gmail.

Create A Group Email In Gmail

If you regularly send emails to the same people, learning this trick will save you lots of time and effort.

In order to send a group email in Gmail, you first need to create a mailing list with all the contacts you want to include. You can later edit those groups by adding or removing contacts.

Google has a separate app for managing all your Gmail contacts. That’s why in order to create a mailing list in Gmail, you’ll need to create a list in Google Contacts first.

In order to manage the list, choose it from theLabelsmenu on the left side of the screen. There you can remove existing contacts from it. To add contacts to an existing list, go back to your contacts, choose the contact and when clicking the Manage labels icon choose the name of an already existing list.

You can create as many lists (or labels) as you like for different groups of people.

Now that you have your email list, send your first group email and see how much easier it is than copy pasting it to every individual separately.

More Gmail Tricks To Boost Your Productivity

Like any software, Gmail has its own tricks and shortcuts that can help make your communication more efficient. Some of them are less obvious than others. Learning to use the following Gmail features will boost your productivity and help you better organize your email correspondence.

This feature allows you to write emails you want to send later. Then you can schedule to send them for any time in future.

When you have your email ready, instead of clickingSendclick thedown arrownext to it. Then select a date and time from theSchedule Sendmenu.

Smart Compose is the perfect feature if you want a little help from Gmail when composing your messages. It predicts words and phrases you’re going to write next and gives you suggestions. This can save a lot of typing time.

To enable the feature, go to your GmailSettings. UnderGeneral, scroll down to findSmart ComposeandSmart Compose Personalisation. Make sure both of those are on for personalized writing suggestions.

All of the top messaging apps already have a feature to recall a message you sent by mistake. Now you can do that in Gmail as well. However, in Gmail you only have 30 seconds to do it after you hitSend.

To set it up, go to GmailSettings. UnderGeneral, scroll down until you findUndo Send. There you can choose the send cancelation period, from 5 to 30 seconds after you send the email.

You can take things even further with the Confidential mode feature. Remember how Facebook allows you to send messages that self-destruct after a certain period of time? You can now do the same in Gmail.

Before you send your email, click on the lock icon to the right of the Send button. You can then set the expiration period for this email, ensuring the recipient won’t be able to forward, copy, print, or download it.

You can even set up extra security and require the recipient to enter an SMS code that will be sent to their phone before they can open your email.

If you receive many emails daily and often forget to reply to them, you will love the Nudges feature on Gmail. It will automatically put your old emails back into the inbox with suggestions to reply or follow up.

To enable this feature, go to GmailSettings. Scroll down underGeneraluntil you findNudges. Then click one or both boxes to enable the suggestions.

Become A Pro Gmail User

Whether you’re an advanced Gmail user or only getting started, it will benefit you to learn the essential tips to get the most out of the platform. Start with learninghow to sort your inbox, andhow to block someone on Gmailto organize your email better.

What other useful features have you discovered in your time using Gmail? Share your experiences with us in the comments section below.

Anya is a freelance technology writer. Originally from Russia, she is currently a full-time Remote Worker and Digital Nomad. With a background in Journalism, Language Studies, and Technical Translation, Anya couldn’t imagine her life and work without using modern technology on a daily basis. Always looking out for new ways to make her life and location-independent lifestyle easier, she hopes to share her experiences as a tech- and internet-addict through her writing.Read Anya’s Full Bio

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