How to Add a Drop-Down List in Microsoft Word

Add a bit of interactivity to your doc

A drop-down list is the handiest way to let people choose from specific items for a field in a Microsoft Word document. The option to add a drop-down list is a bit hidden in Microsoft Word, but this tutorial makes it easy.

How To Enable Developer Tab in Microsoft Word

The drop-down list feature is available under the hidden Developer tab in Microsoft Word. You can go to Word options in Windows and macOS to enable this menu bycustomizing the Ribbon.

In Windows, you can enable the Developer tab in Microsoft Word by going toFile>Options. In the Options dialog box, selectCustomize Ribbonin the sidebar. On the right side, under theCustomize the Ribbonsection, enable theDevelopermenu and click theOKbutton.

On a Mac, go to theWord menu>Preferences>Ribbon and Toolbar. Here, you can check theDeveloperoption and hitSave.

You’ll now be back in your Microsoft Word document and at the top, you will see the Developer tab in between the View and Help tabs.

Note:You can also add the Developer tab to Microsoft Excel and Microsoft PowerPoint by following the same steps.

How To Create a Drop-Down List in Microsoft Word

To add a drop-down list to your Microsoft Word document, click theDevelopertab at the top and then selectDrop-Down List Content Control. This drop-down list will be empty by default and you’ll have to customize it to add useful options to the text box.

To customize the drop-down box, click once inside the box. Select thePropertiesbutton located in theControlssection of theDevelopertab in Microsoft Word.

In the Content Control Properties window, you’ll see several options to help you customize the drop-down list.

You can add a title, a tag, and pick the design and color of the box first. A subtle color works best for most people because the drop-down menu shouldn’t take attention away from other parts of the Word document. The option labeledRemove content control when contents are editedis an important check box in the Content Control Properties window. If you enable this, the drop-down list will automatically change to normal text when an option is selected.

In theLockingsection, you can choose if you want to allow the drop-down list to be edited or deleted. Finally, theDrop-Down List Propertiessection is the most important one. You can click theAddbutton to key in each option to the drop-down list. Your additions will appear below theDisplay Namesub-head. If you make a mistake, you can clickModifyto change the text in any of your options.

TheRemovebutton will allow you to get rid of a few options from the drop-down menu, and you can use theMove UporMove Downbuttons to change the order of various options. When you’re done making changes, clickOKto close the dialog box.

Once a drop-down list is added to the document, you can click the down arrow on the right side of the menu to reveal the picker. Select the option you want and it’ll be recorded as your response in the drop-down list.

Combo Box vs Drop-Down List in Microsoft Word

In the Developer tab in Microsoft Word, you’ll see a button labeledCombo Box Content Controlright next toDrop-Down List Content Control. These two options are similar because both of them allow you to present a list of choices but they’re not the same.

The Combo Box lets people add their own custom entries in addition to those provided in the drop-down list. You can treat a Combo Box like a fillable form and type whatever you want. Unlike the Combo Box, a Drop-Down List cannot be used as a form field in Microsoft Word.

To add a Combo Box in your Word document, first you should add theDevelopertab as we’ve described earlier. Then click theCombo Box Content Controlbutton in theControlsgroup of the Ribbon Menu in your Word document.

This will add the Combo Box to the document. To customize it, you can move the cursor inside the Combo Box, click once, and then select thePropertiesbutton in the Ribbon Menu.

Once the Combo Box is inserted in your document, you can either select one of the options in it or you can double-click inside the box to type a custom response instead.

In case you’re working on other Microsoft Office apps, the Combo Box option is also available in PowerPoint and Access.

Remove Drop-Down List or Combo Box in Microsoft Word

If you want to remove a drop-down list or a combo box from your Word document, you can right-click the one you want to remove and selectRemove Content Control. Alternatively, you can also move the cursor to the left side of the Combo Box or drop-down list.

When the cursor gets inverted, click once to select the drop-down list or combo box, and pressBackspaceorDeleteon your keyboard to remove it.

Customize Your Documents Even More

A drop-down list is just one of the many ways to add a bit of interactivity to your document. Since you’ve begun customizing your Word documents, you may also be interested increatingcustom shortcuts in Microsoft Office.

Now that you’ve learned how to create a drop-down list in Microsoft Word, you should try creating one inExceltoo. If you prefer Google’s suite over Microsoft Office apps, you can try using a drop-down list in Google Sheets instead.

Pranay is a freelance tech writer based in Mumbai, India. He specializes in writing tech tutorials and features. He’s always looking to buy expensive gadgets that he probably doesn’t need, and tries to justify these purchases by writing tutorials to help others make the most of these products. Pranay specializes in writing about the Apple ecosystem, Windows, and the Internet. He’s been a journalist for over a decade and takes pride in his ability to make tech products and services more useful to everyone through his writing.Read Pranay’s Full Bio

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How to Add a Drop-Down List in Microsoft Word#

How To Enable Developer Tab in Microsoft Word#

How To Create a Drop-Down List in Microsoft Word#

Combo Box vs Drop-Down List in Microsoft Word#

Remove Drop-Down List or Combo Box in Microsoft Word#

Customize Your Documents Even More#

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