Center Your Worksheet Data in Excel for Printing

Let’s face it, it looks much nicer

If you have created a small worksheet in Excel, you may want to center it on the page when you print it. By default, it will print in the upper, left corner of the page. For a very small set of data, this can detract from the effectiveness of your presentation.

There is an easy way to center the data on the printed page. You can center the data horizontally, vertically, or both.

To see how your worksheet will display when printed, click on File and then Print. You’ll get a preview of the document at the far right.

When the sample worksheet above is previewed, you can see that it is placed in the upper, left corner of the page. This is how it will print.

To center the data on the printed page, click thePage Layouttab. Then, click the arrow button in the lower, right corner of thePage Setupsection of thePage Layouttab.

ThePage Setupdialog box displays. Click theMarginstab. Under theCenter on pageheading, select theHorizontallycheckbox if you want the information centered left-to-right between the margins of the page. Select theVerticallycheck box if you want the information centered top-to-bottom between the margins of the page. Select both checkboxes if you want the data centered in the page both horizontally and vertically.

Click the Preview Preview button and now you will see the data centered on the page. You can also change the page orientation and it will remain centered.

Centering data on a page is effective only for the currently selected sheet. Therefore, even if you have a full page of data on Sheet 2, you can center the smaller set of data on Sheet 1 without affecting other sheets.

Also, if you have a sheet with a lot of data on it and you only want to print out one section of the sheet, but still want it centered, then you can do that by first selecting the data you want to print. Once you have the data selected, go to File Print and you’ll see a dropdown right belowSettings.

You can choose to print the active sheets, print the entire workbook or print on the current selection. This is really handy as you might have a huge worksheet, but only need to print a summary graph or chart. Enjoy!

Founder of Help Desk Geek and managing editor. He began blogging in 2007 and quit his job in 2010 to blog full-time. He has over 15 years of industry experience in IT and holds several technical certifications.Read Aseem’s Full Bio

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Center Your Worksheet Data in Excel for Printing#